What is citation management software?
Citation management software, also called “bibliographic software”, allows you to organize, store, and retrieve information, such as citations for books, articles, and Web sites. You can simultaneously import records and PDFs from databases. You can add abstracts, keywords and other functions that enhance and improve the efficiency of your project. The citation manager then works with word-processing software to insert properly formatted footnotes or citations into a paper and create a bibliography.
What it won't do:
It will not always create a perfect bibliography or reference list according to your favorite style. For example, you will still have to know APA, MLA, Chicago or Turabian and check over your results. It will not correct errors or omissions that were in the database from which you retrieved references. It will not always know what type of material you are putting into it from a database (e.g. it cannot always distinguish a proceeding from a book).
What are online citation builders?
These are free, online sites that allow you to quickly create citations and bibliographies but not to store information or link to word-processing software. Please check out the list of online citation builders on the right.
How do I know which tool to use?
There is no one program that currently works best to support everyone's needs. Online citation builders are helpful when you are in a rush and have a small number of sources to manage. Citation software is more time consuming but extremely useful for handling larger. more complex citations and for its word processing compatibility. There are a variety of citation software tools available and each has its own strengths. The AU Library provides EndNote as a free download to the AU community. The Library also offers support for Zotero and Mendeley, two other citation software tools. Please see the comparison table of citation software below.
|Web based?||Yes, works with Firefox browser and can sync with online account; connectors for Chrome and Safari available||Not primarily, but can sync with an online account which is editable||No, but can transfer library to EndNote Basic (Web)|
|Operating System||Windows, Mac, Linux||Windows, Mac, Linux||Windows or MAC|
|Cost||Free for basic account, some cost for more online storage space||Free for basic account, some cost for more online storage space||$$, AU community may download for free through portal|
|Word-processor compatibility||MS Word, Open Office, Google Docs||MS Word, Open Office, LaTex||MS Office, Open Office, iWork Pages|
|Mobile Device Application||3rd party iOS and Android apps, web interface||iPad, iPhone, 3rd party Android apps, web interface||iPad, web interface|
|Number of citation styles||About 16 pre-loaded, "thousands" available for download from Zotero||Over 1180||Top 100 downloaded, over 4000 more available|
|Number of import filters||247 "translators;" other sources captured as web page||About 50, + COinS, + integrates with Zotero's "translators"||700+|
|Import from databases||Yes||Yes||Direct export from specific databases|
|Import citation info from web pages||Yes, also archives the page and you can add annotations||Yes, with a bookmark for a limited number of sites (mostly publishers or databases)||only with EndNote Basic (Web)|
|Storage capacity||Unlimited local storage and data syncing; 100MB free Zotero file syncing (larger syncing plans available for purchase); or can use WebDav||Unlimited local storage and data syncing; 1GB personal and 100MB shared online space (larger online storage plans available for purchase)||Unlimited local storage|
|Attach associated files (PDFs, etc.)||Yes, with option to attach automatically||Yes, and can highlight and annotate PDFs||Yes, and can highlight and annotate PDFs|
|Search full text of PDFs||Yes||Yes||Yes|
|Duplicate detection||Yes||Limited||Yes; fully customizable|
|Create group or shared libraries||Yes||Yes, free for up to 3 group members (larger group plans available for purchase)||No but EndNote Basic (Web) can|
|Create bibliography with different styles||Yes||Yes||Yes|
|Automatic citation extraction from PDFs||Yes||Yes||Yes|
|Other features||Sync library with multiple computers
Use tags to organize/search
|Sync library with multiple computers
Sync with Zotero library
|Insert figures and charts using word processor integration|
adapted from Penn State University Libraries