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American University Librarians
Reference Desk: (202) 885-3238

Using a Shared Library

To access a shared library from EndNote: FILE>OPEN LIBRARY

To toggle between your personal library and the shared library: FILE>OPEN RECENT

To add citations from the shared library to your personal library: REFERENCES>COPY REFERENCES TO

To un-share your library: FILE>SHARE>GEAR SYMBOL>REMOVE


The End of EndNote Desktop

**As a result of AU's current financial situation and after careful consideration of usage, we are canceling our subscription to EndNote Desktop and it will no longer be valid as of May 14, 2021. After that date, no use of the software as provided by American University is permitted.** For more information, see The End of EndNote Desktop

The library support team is ready to assist faculty members and students in learning about other citations management programs, such as EndNote Basic, Mendeley, or Zotero. These are often considered to be easier to use than EndNote Desktop, and they have the capabilities that most EndNote Desktop users require. In addition, by using a free program, students will be able to access their citations after they graduate.

Using EndNote X9 Sharing

EndNote X7 introduced a new sharing mode and EndNote X8 and X9 expand on it:

  • Share your library with anyone who’s using EndNote X7, X8, or X9  (up to 100 people)
  • Share your entire EndNote library, including references, PDFs, and annotations
  • Everyone can add to, annotate and use the library – at the same time and track who is making changes
  • There’s no charge for sharing, no library size limit and no charge for unlimited cloud storage

New in X9:

  • Share just a portion of your library with new group sharing options. Manage team input by providing "write" or "read only" access to your library.

If you do not already have an EndNote Online (formerly called EndNote Web or Basic) account, go to EDIT>PREFERENCES>ENABLE SYNC and register for a free account to start sharing.

To sync go to TOOLS>SYNC or use the Sync Button.

Once the library is synced, go to FILE>SHARE and enter the email of users you wish to invite to share your library or use the Share Button. They will receive an email and instructions. All users must be running X7 or X8. Use HELP>CHECK FOR UPDATES to confirm you are running the latest version of EndNote.


Videos on Sharing EndNote Libraries