Acquisitions Procedures: Reference

• Common Location Codes

Most commonly used location codes

When we select a new vendor to use, a vendor record needs to be created in Voyager.

The workflow for creating a new vendor record can be found here:

I:\AU Technical Services Department\Acquisitions Unit\Vendors\CREATING VENDOR RECORDS.docx

Stacey  = auacq9

 An import code is the set of rules that will be used to process the records into Voyager.  For example, the import code will create POs for newly ordered books,  we get records from Coutts and the import code tells Voyager what deduplication to do against records in the database, tells what holdings location and item level location information applies, tells you what fields to copy bibliographic data to the holdings record.  It can also copy over financial/order data from the bibliographic record to the Acquisitions purchase record.  Import codes are created in the SysAdmin portion of Voyager.  The codes are located under the Cataloging tab, Bulk Import Rules.

AUCTSAPP - Approval Titles

AUCTSEAP - E-Preferred Titles

AUCTSEFO: Electronic firm order 

AUCTSEFR: Electronic firm replacement 

AUCTSPD1: Print purchase-on-demand. This is the import code for the initial record

AUCTSPD2: This is for reimporting the pPOD records once the 856u in the bib has been changed to 856x. (The monthly load is a two-step process.) 

AUCTSPD3: This is the code for importing the record we receive at the time of pPOD purchase. (i.e., when a title is bought via the amerpda queue. It prompts a MARC download which is imported on PD3 to create the PO. The original (PD1/2) record is then deleted. 

AUCTSPFO: Print firm order

AUCTSPFR: Print firm replacement 

AUMYILIB: Use this to import the monthly ePDA load

AUMYILR: This is for overlaying the ePDA load once the 856u in the bib has been changed to 856x.

AUYBPCLA: I am assuming this is Children's lit? (8099-12) 

AUYBPEFO: Yankee Book Peddler electronic firm order (8099-50) 

AUYBPEFR: electronic firm replacement (856u-->x) 

AUYBPPFO: Print firm order. For importing records for titles ordered on account 8099-08, print firm shelf-ready

AUYBPPFR: Print firm replacement. We don't use this. POs are created, approved, received, and invoiced at the time of record receipt. There is only one set of records and no overlay. I think this profile is only in there for symmetric reasons. 

Documentation for Import Codes lives here: I:\Information Delivery Services\Acquisitions\Import Codes