AU Library has a Music Approval plans with Arkiv and J.W. Pepper. For Arkiv orders, we receive a spreadsheet of recommended titles monthly & it is reviewed by the Music Librarian. Approved titles are shipped to us for reciept. For J.W. Pepper orders, Books are shipped to us and are held for the Music Librairan's approval. Approved books are received and rejected books sent back.
The Arkiv workflow is found here: I:\AU Technical Services Department\Acquisitions Unit\Approval Plans (non-Coutts-YBP)\Arkiv Music Approval order plan
The J.W. Pepper workflow is found here: I:\AU Technical Services Department\Acquisitions Unit\Approval Plans (non-Coutts-YBP)
Our main vendors for scores are J.W. Pepper and Hal Leonard as they accept purchase orders.
Sheetmusic Plus is also used regularly although they only accept credit card orders.
Other vendors that we use off and on are Theodore Front, Theodore Presser and Boosey & Hawkes.
Our main music vendor for CDs is ArkivMusic. If a recording is out of print (OP), then items are searched for on Amazon for a used copy that needs to be New, Like New or Very Good.
Music Orders for scores and CDs are received from the Music Librarian. Music book orders are placed in the usual way as regular books. Orders for scores and CDs are received throughout the year.
Documentation can be found here:
I:\AU Technical Services Department\Acquisitions Unit\Music\MUSIC ORDERING PROCEDURES.docx
See "Bindery Tips for the Music Library Staff" in the following: I:\AU Technical Services Department\Acquisitions Unit\Bindery