Resource Description Procedures & Guidelines: OCLC Connexion

Determine if the authority record already exists in Voyager:

Go to Record:

And select Retrieve Authorities:

In this case, there is no authority record for the series Global realities:

Go to Connexion and search in the Authority File:

Under Titles:

 

Choose the appropriate record:

To export the record either click the button with the E and the green arrow:

Or select Export from the Action menu:

Now, go back to Voyager and select Import from the Record menu:

Select the Import File:

 

Open the record:

 

And save it:

Now, when Retrieve Authorities is selected from the Record menu the exported authority record appears:

Export single record in Connexion
Dom Bortruex 11-1-2021

Exporting a record: Prompt for filename

1. In Connexion, navigate to Tools – Options – Export.
   1. Select Export Destination: File:(Prompt for filename)
   2. Click Apply, then Close.
2. Open the record you wish to export. Click the export icon, which will prompt you to enter a location and file name with the extension All Files (*.*). Click Open.
   1. A new window will appear, detailing the name, location of your exported file.
3. The record will export as a .dat file, so you must convert it to .mrk then .mrc in MarcEdit.

NOTE: When you export a record, it is appended to your export destination file. If I export record A, then export record B, my export file will contain one file with both records.
RECOMMENDATION: After each export, delete the export destination file. A new one will be created when you export.
 

1. 1. .dat to .mrk
      1. Open MarcEdit and select MARC Tools.
      2. Select Operation: MarcBreaker
      3. Open: exported OCLC .dat file
      4. Save As: [FileName].mrk (If you select .mrc instead of .mrk, there will be encoding errors that will corrupt the record)
      5. Default character encoding: UTF8 (don’t check any translate options)
      6. Click Execute.
   2. .mrk to .mrc
      1. Open MarcEdit and select MARC Tools.
      2. Select Operation: MarcMaker
      3. Open: .mrk result from previous step.
      4. Save As: [FileName].mrc
      5. Default character encoding: UTF8 (don’t check any translate options)
      6. Click Execute.
      7. Open the record in MarcEdit’s Marc Editor to make sure it converted properly.

Exporting a record to a new export destination

1. In Connexion, navigate to Tools – Options – Export. Create an Export Destination.
   1. To create a new Export Destination, click Create, then select Export Destination: File.
   2. In the Export Destination Name box, navigate to the desired export location and name the Export Destination, selecting All Files (*.*), then click open.
   3. Click Apply, then close the Options box.
2. Open the record you wish to export. Click the Export icon, and enter a new file name with the extension All Files (*.*). After exporting, a new window will appear, detailing the name, location of your exported file.
3. The record will export as a .dat file, so you must convert it to .mrk then .mrc in MarcEdit.

NOTE: When you export a record, it is appended to your export destination file. If I export record A, then export record B, my export file will contain one file with both records. See Caution note in Notes section below.
RECOMMENDATION: After each export, delete the export destination file. A new one will be created when you export.
 

1. 1. .dat to .mrk
      1. Open MarcEdit and select MARC Tools.
      2. Select Operation: MarcBreaker
      3. Open: exported OCLC .dat file
      4. Save As: [FileName].mrk (If you select .mrc instead of .mrk, there will be encoding errors that will corrupt the record)
      5. Default character encoding: UTF8 (don’t check any translate options)
      6. Click Execute.
   2. .mrk to .mrc
      1. Open MarcEdit and select MARC Tools.
      2. Select Operation: MarcMaker
      3. Open: .mrk result from previous step.
      4. Save As: [FileName].mrc
      5. Default character encoding: UTF8 (don’t check any translate options)
      6. Click Execute.
      7. Open the record in MarcEdit’s Marc Editor to make sure it converted properly.

Exporting a record to an existing export destination

1. In Connexion, navigate to Tools – Options – Export. Select an existing Export Destination.
2. Open the record you wish to export. Click the export icon. A new window will appear, detailing the name, location of your exported file.
3. Follow steps to convert .dat file to .mrk then .mrc

Notes about Exports

After you export records:

• The client exports the record immediately to the destination you created and selected OR
  If you export to a file and you selected the option File:(Prompt for filename), after your first export per session, the client prompts you to locate or enter the file, and then exports the record.
• If you set an option, the client opens a temporary Export Results report.

 *Caution: When exporting to a file that already exists:

• The first time during a logon session that you export record(s), the client asks if you want to overwrite, append, or cancel the export and use another file.
• For the remainder of your current logon session and until you close the client and reopen it, any time you export, the client automatically appends records to any records already in the export file (on the assumption that you are building a file of exported records).
• You must close and reopen the client before exporting if you want to overwrite records in the file or change to another file.

Additional Help Resources

• Create export destinations:
  • https://help.oclc.org/Metadata_Services/Connexion/Connexion_client_3_0/Cataloging/Export_bibliographic_records/10Create_export_destinations
• Export bibliographic records
  • https://help.oclc.org/Metadata_Services/Connexion/Connexion_client_3_0/Cataloging/Export_bibliographic_records/50Export_bibliographic_records
• Export Options
  • https://help.oclc.org/Metadata_Services/Connexion/Connexion_client_3_0/Connexion_client_basics/Connexion_client_interface_windows/Export_Options