American University Library
1. Book is dropped off by someone in Acquisitions, who will notify you it’s an Honor with Books material (includes an “Honor with Books” routing slip, red envelope containing book plate, which is placed inside book by Processing (also has book info attached to outside).
2. Treated as a Rush Book.
3. Conduct usual cataloging: could be a new copy, added copy, replacement, so on (instructions should always be included with book).
4. Add local 590 note:
“American University Honor with Books: This book is given in honor of [name of honoree].”
5. Bring book to Processing; be sure to keep red envelope containing book plate (also has book info attached to outside) and book routing slip with book.
•If the book is new to the library, download the matching bib. record, being careful to double-check that the record that was updated by Collection Development is the best match for the book in hand, and copy-catalog according to our usual procedures.
•If the item is an added copy, find the appropriate bib. record in Voyager, make a copy of the existing holdings (making sure the location code in the new holdings is auc, unless otherwise specified) and add the new item.
•If the item is an added volume, find the bib. record in Voyager and add the item to the existing holdings, making sure to update the 866 in the holdings record to reflect the volumes we now own, and including the volume information in the enum. field in the item record. Make sure that the volume/date information in the item record is formatted consistently with other items for the set, and double-check to make sure that the item list is in chronological order.
•If the item is another edition, import the appropriate record and catalog as usual, making sure that the call number for the new edition matches the call number for other editions we own.
•Place on the “general collection” (or reference or CMC) shelves for processing pick-up.
•Catalog replacements as any other replacement. Place them on the “replacements” shelf for processing pick-up. If the copy that is being replaced is on the shelf with the new copy, make sure that it has been deleted, stamp it with the red “withdrawn” stamp and place on the discards shelf near acquisitions.